Name: Association of Cypriot Archaeologists (A/C/A)
Address: P.O. Box 20058, 1600 Nicosia, Cyprus
Logo: A bull smelling a lotus flower and a rosette as depicted on a Cypro-Archaic oinochoe (Cyprus Museum, no. 1951/1-2/9)
Ι. The study and research of the ancient monuments and the archaeological material of all eras relating to the Cypriot civilisation.
ΙΙ. The continuous scientific promotion of the Members of the Association through excavations, lectures, seminars, projections, excursions, attendance in conferences in respect to the science of archaeology, the collaboration with the Department of Antiquities in Cyprus and foreign archaeological missions, the production of reports, the creation of a library and an archive.
ΙΙΙ. The publication of a scientific Bulletin with articles mainly by its Members, which will bear the title “Κυπριακή Αρχαιολογία – Archaeologia Cypria”. The official language of the Bulletin will be the Greek language, however, following each foreign language publication, an abstract will appear in the Greek language.
ΙV. The creation and endeavour for broader opportunities of employment for archaeologists.
V. The collaboration with related institutions and organisations both within Cyprus and abroad.
VΙ. The development of a public culture for the protection and love of archaeological sites and monuments (through the media, press, radio, television, schools, lectures, seminars, exhibitions).
VΙΙ. The promotion of proposals for the improvement of the Antiquities Law. The configuration and submission of proposals to responsible governmental and private institutions for the protection, conservation, restoration of ancient monuments and archaeological sites.
VΙΙΙ. The creation of a spirit of collaboration between Cypriot archaeologists.
ΙΧ. The projection abroad of our archaeological heritage and the securing of assistance from individuals whose intentions are in accordance with the Association’s aims.
Χ. To secure loans and raise funding or secure the payment of expenses for the materialisation of the Association’s aims.
ΧΙ. To become a Member in similar or related associations, institutions, organisations and offshore or foreign companies, or related international associations and/or collaborate with them.
ΧΙΙ. The implementation of any other action deemed necessary for the achievement of the above-mentioned aims.
Ι. Any Cypriot or foreigner (physical or legal entity) can become a Member of the Association provided that their aims are in accordance with the endeavours of the Association, after they complete the appropriate application form. The Board of Directors is responsible for deciding on the acceptance or rejection of the application form and their classification in the appropriate Member category.
ΙΙ. The Members are distinguished in the following categories depending on their attributes, citizenship and place of residence:
Α. REGULAR MEMBERS-CYPRIOT CITIZENS
They can be Cypriot citizens, permanent residents in Cyprus, graduates in archaeology, history of art, or related sciences and specializations (anthropology, epigraphy, nomismatics, byzantine studies, folk culture, systematic archaeological conservation that are associated with the study of archaeology and so forth).
Β. CORRESPONDING MEMBERS
They can be Cypriot citizens that are permanent residents abroad and non-Cypriots (physical or legal entities), graduates in archaeology, history of art or related sciences as described in paragraph A.
C. CONVENTIONAL MEMBERS
They can be Cypriot and foreign students of archaeology, history of art or related sciences as described in paragraph A. After the completion of their studies they can be classified in the appropriate Member category.
D. AFFILIATED MEMBERS
They can be Cypriot and foreigners who are permanent residents in Cyprus or abroad (physical or legal entities) that offer financial or other assistance to the Association and continue to actively help the Association for the materialization of its aims.
Ε. HONORARY MEMBERS
They are nominated following a decision by the Board of Directors. They can be Cypriots or foreigners who have benefited or benefit the Association with any type of donation, support or solidarity.
ΙΙΙ. Registration rights and annual subscription. Τhe amount, the manner and time of payment is determined by the Board of Directors.
Α. All Member categories, except the Honorary Members, are subject to registration rights, the amount of which is determined by the Board of Directors.
Β. The annual subscription includes the scientific Bulletin of the Association, the amount of which is determined by the Board of Directors. Only the Regular Members are subject to the annual subscription.
C. For the remaining categories the annual subscription is optional, with the exception of those who wish to receive the Bulletin.
ΙV. Only Regular Members whose financial obligations have been settled have the right to vote.
V. Each Member must inform the Board of Directors of their areas of interests and related fields in which that they can work.
VΙ. The General Assembly or the Board of Directors can denounce a Regular Member in the case that they do not settle the annual subscription within 30 days after a written warning. A Regular Member that was denounced can be reinstated after submitting an application form that has been approved by the General Assembly or the Board of Directors accordingly.
VΙΙ. Each Association Member is eligible to withdraw from the Association at any time, provided they submit a written signed letter of resignation to the Board of Directors of the Association, specifying the date of withdrawal which cannot be retrospective. The withdrawing Member will be accountable for their subscription until the date of withdrawal.
VΙΙΙ. The attribute of a Member cannot be represented by another person, is not transferable and cannot be bequeathed.
ΙΧ. Any work that has been achieved following the directions/instructions of the Association constitutes intellectual property of the Association.
Ι. The Association is administered by the Board of Directors that is constituted by 5 Regular Members that are elected during the General Assembly with secret voting. During the same election 2 surrogate Members are elected.
ΙΙ. The election of the Board of Directors is conducted every 3 years. When the position of a Member of the Board of Directors becomes voided, it is replaced by the surrogate Member who received the highest number of votes during the election, for the remaining of the election period. When the position of a dignitary Member of the Board of Directors is voided, it is replaced by the Member of the Board that substitutes them for the remaining of the election period. That Member is then replaced by the surrogate Member that had the highest number of votes during the election. When the total number of Members of the Board of Directors is reduced by 3 and the number of the surrogate Members does not suffice for the fulfillment of all positions of the Board of Directors, then an extraordinary General Assembly is convened for the election of a new Board of Directors.
ΙΙΙ. The newly elected Board of Directors must convene its first meeting within 8 days after the General Assembly to elect the Chairperson, Vice-Chairperson, Treasurer and Secretary. When the Chairperson is absent, or is obstructed, they are substituted by the Vice-Chairperson and when the Vice-Chairperson is also absent or is obstructed, they are substituted by the Secretary or any other Member of the Board of Directors. The Secretary and Treasurer are substituted by one another in the case that one is absent or is obstructed. When both are absent or are obstructed, then they are substituted by other Members of the Board of Directors.
ΙV. The Board of Directors is in quorum with the attendance of 3 of its Members. The decisions of the Board of Directors are taken with the absolute majory of its Members that are present and in the case of equal number of votes, the Chairperson or the substituting Chairperson has the winning vote. The Board of Directors is convened by the Chairperson or further to the written request of 2 of its Members, in which the topics for discussion must be stated.
V. The Board of Directors is responsible for the administration and management of the Association’s affairs and acts accordingly for everything that lies within the framework of the Association’s nature and aims, with the exception of those actions that fall under the responsibility of the General Assembly, as stated in the statute or in the legal system. The Board of Directors administrates the expenses, supervises the funds, prepares the annual budget and takes every necessary action towards the continuous and proper management of the Association’s property and affairs. Furthermore, the Board of Directors manages the internal operation of the Association and for this purpose publishes internal regulations that are subject to approval by the General Assembly.
VI. Τhe Board of Directors is eligible to appoint regular Members to provincial or other subcommittees and to determine their duration and lines of responsibility. These subcommittees are responsible and accountable to the Board of Directors. The Members of the Board of Directors and the other above-mentioned provincial or other subcommittees offer their services without any financial reward.
VII. A dignitary Member of the Board of Directors that is absent without serious reason for more than 4 meetings can be ceased by the remaining Members of the Board of Directors that unanimously decide with secret voting. Any Member of the Board of Directors can be ceased by the General Assembly, further to a relative proposal from the majority of the remaining Members of the Board of Directors, if this Member is acting in a derogatory manner towards the Association.
VIII. The minutes of the meetings are entered in a special book and signed by the Chairperson, or the substituting Chairperson, and the Secretary. The minutes of the previous meetings are approved at the beginning of the meetings.
ΙΧ. The Chairperson or the substituting Chairperson represents the Association magisterially and extrajudicial, as well as towards all administrative or other services, public institutions and bodies of the Republic, or other third parties. The Chairperson chairs the general assemblies and declares their commencement and adjournment, directs the lectures, discussions, gatherings of the Association and in the case of the Chairperson’s absence or obstruction then their substitution is conducted according to the provisions of the statute. The Chairperson directs every payment conducted by the Association in accordance with the Board of Director’s decisions. The Chairperson signs jointly with the Treasurer all the cheques and all related financial documents and the financial management of property and other affairs of the Association.
Χ. The Secretary maintains the Members’ Record, the book of Minutes, prepares the correspondence, seals the documents, keeps an archive of incoming and outgoing documents and is responsible for the safekeeping of the seal and other documents and books that fall under their jurisdiction.
ΧΙ. The Treasurer executes the budget of the Association, collects the subscriptions, contributions, donations against proof of receipt, acts according to the instructions and/or decisions of the Board of Directors, signs jointly with the Chairperson all cheques, as well as all documents related to the financial management of the Association’s property and affairs. The Treasurer can, with the signed consent of the Board of Directors, assign their duties, or part of their duties, to another Member of the Board of Directors or to any official body or personnel of the Association.
Ι. The General Assembly is the supreme body of the Association and decides for each affair that does not fall under the responsibility of the Board of Directors or any other body of the Association. In particular, the General Assembly is responsible for the following:
1. Τhe amendment or completion of the statute of the Association.
2. The election of all Members of the Board of Directors as well as for the appointment of auditors.
3. The pause of Members of the Board of Directors according to the provisions of article 4 of the present statute.
4. The discharge or not of Members of the Board of Directors, as well as of auditors of any responsibility.
5. The approval or not of the annual budget, the balance-sheet, the assessment and disposal of capital of the Association.
6. The dissolving of the Association, the appointment of a liquidator or liquidators and the disposal of the property of the Association.
7. Any other issue that could be presented to the General Assembly by the Board of Directors for decision-making or approval, as well as any issue subjected to interpretation with regard to the Association’s statute.
ΙΙ. The General Assembly is composed only by the Regular Members that should attend in person. Every Member has one vote and must have fulfilled all its subscription payments to be eligible to exercise its voting right or electing and being elected.
ΙΙΙ. The General Assembly is obligatorily convened by the Board of Directors once a year within two months after the completion of the fiscal year that ends on 31st December. In addition it convenes in a general assembly when requested by the Board of Directors for this purpose, or further to a written request from one-fifth of the Regular Members where the topics for discussion must be stated.
ΙV. The invitations for a General Assembly are delivered or dispatched via post to the Members or the invitation is published in one or more newspapers 15 days before the Assembly. The exact time and place, as well as the agenda, must be included in the invitations. The Assembly cannot make decisions on any issues not listed in the agenda, unless all participating Members agree that a decision must be made for that particular issue.
V. The General Assembly is in quorum and can make decisions when 1/2 plus 1 of the total number of its Members are present. In the event that such quorum is not achieved, the Assembly convenes after half an hour where the attending Members constitute quorum.
VI. In every annual General Assembly one or two auditors, and one surrogate, are appointed by the majority of the Assembly who constitute the auditing committee of the Association that will submit in the following General Assemble a report on the accounts of the Association and generally on the management of the Board of Directors. The minutes of the meetings of the Board of Directors and all books and documents found in the Association’s archive as well as any other evidence is deemed necessary for the audits will be in the disposal of the auditors.
The resources of the Association are distinguished in regular and extraordinary. The regular resources are:
1. The registration rights and the annual Member subscription, the amount of which is defined by the Board of Directors.
2. The incomes from the Association’s property, the revenues from the various events and activities of the Association and from the provision of advice or services to third parties. Extraordinary resources are donations, contributions, subsidies, fund-raisings, bequests and so forth.
The fiscal year of the Association begins on 1 January and ends on 31 December of each year. The Board of Directors submits a report on the management of the Association’s property and a financial statement for the past fiscal year to the General Assembly that convenes within two months after the end of each fiscal year. The Board of Directors determines the bank or co-operative or savings bank in which the Association will have an account.
AMENDMENT OF THE STATUTE AND DISSOLVING OF THE ASSOCIATION
Ι. The amendment or dissolving of the Association can be decided during a regular or a special extraordinary assembly with the consent of 3/4 of the attending Members that are eligible to vote, provided that 1/2 plus one Members are present.
ΙΙ. The invitations must be given or be dispatched to the regular Members or be published in the press 21 days before the date that the Assembly is convened. The Assemble is in quorum when 2/3 of its Members that have voting rights are present. In the event that such quorum is not achieved the Assembly is convened half an hour later when the attending Members constitute quorum.
ΙΙΙ. The consent of 3/4 of the Association Members’ is required in order to change the aims of the Association.
VΙ. In the event of the Association’s dissolving its property is donated with the absolute majority of the General Assembly to other similar Associations, Institutions, Organisations, Companies and/or for any other public welfare purposes, but the property cannot be distributed between the Association Members.